Yesterday, I was at an event and saw a bunch of people scrambling around to prepare. This particular situation was due, in part, to having new employees who were not fully aware of their responsibilities, but it got me thinking about the value of creating systems.
When an event or a process needs to be completed more than once, and needs to be done the same way, it is wise to create a process for how to do it. This makes it very easy to create consistency, decrease set up and take down time, and systemize the process so that everyone knows how things are going to be done and what needs to be done.
When organizing an athletic event, this includes making sure the floor is clean, the gym is scheduled and blocked off, the bleachers are out, the facility is set up for the sport, the score board is set up and in running order, the referees are scheduled, the benches are set up for home and away teams, there is water available for athletes and other necessary equipment is set up and ready to go.
This can be put down into a checklist to be done the day of, just prior, and at the conclusion of every event for that sport. Once this is created, it should be communicated with all the individuals who are responsible for that sport and copies should be kept in an easily accessible manner.
Having a system in place makes it much easier for everyone involved and allows updates to be done easily, and errors to be evaluated and addressed quickly.
No comments:
Post a Comment